Payments Finance & Reconciliation Manager

Key ResponsibilitiesPayment Transaction Accounting-Own end-to-end accounting for payment transaction flows across acquiring, ensuring accurate recognition of transaction volumes, merchant fees, interchange, scheme charges, and other payment-related revenues and costs-Ensure payment processor and scheme settlement reports are accurately mapped and recorded within the general ledger-Oversee accounting for settlement, safeguarding, and suspense accounts, ensuring appropriate classification and treatment of timing differences-Review payment-related journal entries and ensure completeness and accuracy ahead of monthly and year-end close-Ensure appropriate accounting treatment of transaction-related receivables and payables, refunds, reversals, chargebacks, and scheme fee accruals-Support accurate revenue recognition and transaction cost reporting-Work with Product, Operations, and payment partners to ensure new products, payment flows, schemes, and processor changes are correctly reflected in the accounting frameworkSafeguarding & Reconciliation-Own the financial reconciliation and control framework supporting the safeguarding of client funds, ensuring balances are accurately identified and reconciled in accordance with applicable requirements-Review and sign off daily and periodic reconciliations between internal ledgers, processor and scheme reports, settlement accounts, and bank statements-Establish escalation thresholds and resolution timelines for reconciliation breaks, ensuring material or aged items are investigated to root cause and resolved-Act as the Finance escalation point for complex reconciliation and settlement issues, working with processors, banking partners, and internal teams-Ensure safeguarding and reconciliation processes, controls, and documentation remain audit-ready and capable of supporting regulatory reporting-Drive improvements in reconciliation tooling, automation, and control design as transaction volumes and payment methods scalePayroll Accounting & Oversight-Review payroll outputs, payroll accounting, and related reconciliations-Coordinate with payroll providers and internal teams to ensure accurate processing and accounting-Oversee the Finance aspects of statutory deductions, payments, and submissions, ensuring accuracy and timelinessFinancial Reporting, Audit & Controls-Support monthly, quarterly, and annual close processes and financial reporting under Lux GAAP and, where applicable, IFRS-Support Finance inputs into CSSF and other applicable regulatory reporting, particularly around safeguarding and payment activities-Support external and internal audits, including preparation of reconciliations, schedules, and supporting evidence-Maintain financial controls, documentation, and procedures across areas within the role's scopeManagement Information & Business Insight-Produce clear management information on transaction volumes, payment revenues, transaction costs, and settlement/reconciliation performance-Support monthly management and Board reporting, including analysis of payment economics and emerging trends-Support budgeting, forecasting, and variance analysis relevant to payment activity and transaction costs-Provide financial insight to the CFO and wider management team to support commercial and operational decision-makingProcesses, Systems & Automation-Establish and document scalable processes and SOPs for payment accounting, reconciliation, and safeguarding-related Finance activities-Drive automation of high-volume reconciliation and transaction-accounting processes to reduce manual intervention as the business scales-Support implementation and development of accounting, reconciliation, and other Finance systems-Work cross-functionally with Finance, Product, Operations, Technology, and external partners to embed financial controls into new payment products and processes from the outset