We are seeking a highly organized and service-oriented Facilities & Workplace Manager to oversee day-to-day office operations and create an exceptional workplace experience for our Munich office. This role combines facilities management, workplace administration, health and safety leadership, and on-site employee support, while also providing HR and executive support. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in ensuring the workplace runs smoothly and efficiently.
This position is primarily focused on facilities and workplace operations (approximately 50%), with additional responsibilities supporting Human Resources initiatives and executive leadership based in Munich.
Key Responsibilities
Facilities & Workplace Operations (Approximately 50%)
- Manage all aspects of office facilities and workplace operations for the Munich office.
- Serve as the primary point of contact for building management, landlords, vendors, and service providers.
- Coordinate office maintenance, repairs, cleaning services, security, access control, and workplace improvements.
- Manage office supplies, equipment, furniture, and inventory.
- Oversee workplace budgets, purchase orders, invoices, and vendor contracts.
- Coordinate office events, meetings, catering, and employee engagement activities.
- Ensure conference rooms, common areas, and office spaces are maintained to a high standard.
- Support business continuity and emergency preparedness planning.
Health, Safety & Workplace Leadership (Approximately 25%)
- Serve as the Munich site lead for Health, Safety, and Workplace Wellbeing initiatives.
- Develop, drive, and continuously improve a proactive safety culture that promotes employee engagement, accountability, and awareness.
- Lead site-wide health and safety programs, campaigns, training, and communications to encourage active participation across the workforce.
- Partner with leaders and employees to identify risks, implement preventative measures, and foster a culture of safety-first decision making.
- Champion employee involvement in safety initiatives through committees, feedback mechanisms, and workplace engagement activities.
- Conduct workplace inspections, risk assessments, and safety audits, ensuring timely resolution of identified issues.
- Manage incident reporting, investigations, corrective actions, and lessons-learned programs.
- Maintain compliance with applicable health and safety regulations and company policies.
- Coordinate emergency preparedness, business continuity planning, and response procedures.
- Track, analyze, and communicate health and safety metrics, using data to drive continuous improvement and organizational awareness.
Human Resources Support
- Provide on-site support for employee onboarding and offboarding activities.
- Assist with new hire orientation, workspace setup, and employee experience initiatives.
- Coordinate employee engagement programs and office-based HR activities.
- Support local employee relations needs and serve as a liaison between employees and the broader HR team.
- Assist with benefits communications, employee events, and workplace culture initiatives.
Executive & Administrative Support
- Provide administrative support to Munich-based leaders and visiting executives.
- Coordinate calendars, meeting logistics, travel arrangements, and visitor management as needed.
- Assist with preparation for leadership meetings, presentations, and team events.
- Support special projects and operational initiatives on behalf of leadership.
Qualifications
Required
- 3-5+ years of experience in facilities management, workplace operations, office management, or a related role.
- Excellent written and verbal communication skills in both German and English.
- Knowledge of workplace health and safety programs and compliance requirements.
- Strong organizational and project management skills.
- Excellent communication and interpersonal skills.
- Proficiency with Microsoft Office and Google Workspace.
- Ability to manage multiple priorities independently and proactively
Preferred
- Experience supporting HR programs or employee experience initiatives.
- Experience providing executive or administrative support to senior leaders.
- Health and Safety certification or related training.
- Experience in a fast-paced technology, aerospace, or high-growth environment.
Why Join Us?
You'll play a critical role in creating a safe, productive, and engaging workplace experience for our employees while partnering closely with leadership, HR, and operations teams. This is an excellent opportunity for someone who enjoys a broad scope of responsibilities and making a tangible impact on company culture and workplace effectiveness every day.
Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-MI1
Global Perks
🛰️ Name Your Satellite Program (NYSP)
🚀 Launch Attendance
🌴 Generous Time Off Policy
🎓 Education Assistance Program
🥰 Employee Assistance Program (EAP)
📈 Employee Stock Purchase Program (ESPP)
👣 Family Leave
💪 Fitness Reimbursement
🧡 Employee Referral Program
🍉 Healthy snacks & beverages in every office
About Spire
We improve life on Earth with data from space.
Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire’s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.
Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.
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