The Allen Institute for AI (Ai2) is looking for a Senior Accountant to join our Finance team. You'll own a broad range of accounting functions across multiple entities, from month-end close and general ledger reconciliation to grant accounting and compliance reporting. You bring solid GAAP knowledge, attention to detail, and the ability to manage competing deadlines without losing accuracy.
You're comfortable working with limited day-to-day direction, communicating clearly with colleagues across the organization, and flagging issues before they become problems.
This is a Temporary role scheduled for 9 months.
Who We Are:
The Finance team supports Ai2's mission by maintaining accurate, well-controlled financial operations across a complex nonprofit environment. We work closely with teams across the organization and take pride in doing the fundamentals well.
Your Next Challenge:
- Reconcile general ledger accounts and bank statements; monitor and resolve book-to-bank differences.
- Assist with month-end and year-end close, including journal entries, account reconciliations, financial statement preparation, and fixed asset schedule maintenance.
- Assist with managing grant accounting, including allocations, billings, releases, drawdowns, and budget tracking; support grant and year-end audits.
- Prepare compliance reporting for external parties, including city and WA state tax filings.
- Assist with accounts payable, expense allocation, and monthly purchase card reporting, including coding and approval review.
- Prepare reports for management financial analysis and support the yearly indirect cost calculation and 990 preparation.
- Identify process improvement opportunities and work with management to implement them.
What You’ll Need:
Required
- Bachelor's degree in Accounting, Finance, or related field, plus 4+ years of relevant experience; or equivalent combination of education and experience.
- Working knowledge of GAAP and general ledger accounting.
- Experience with accounting software/systems.
- Ability to communicate professionally with limited supervision, both written and oral.
- Detail-oriented and organized, with the ability to manage multiple assignments concurrently.
Preferred
- Experience with Sage Intacct.
- Experience managing and accounting for federal grants.
- Experience working with 501c3 organizations.
- Intermediate to advanced Excel; general MS Office proficiency.
- CPA or comparable certification.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Must be able to remain in a stationary position for long periods of time.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- The ability to observe details at close range.
- Can work under deadlines.
A Little More About Ai2:
Ai2 is a Seattle based non-profit AI research institute founded in 2014 by the late Paul Allen. Our mission is building breakthrough AI to solve the world’s biggest problems. We develop foundational AI research and innovation to deliver real-world impact through large-scale open models, data, robotics, conservation, and beyond.
In addition to Ai2’s core mission, we also aim to contribute to humanity through our treatment of each member of the Ai2 Team. Some highlights are:
- We are a learning organization – because everything Ai2 does is ground-breaking, we are learning every day. Similarly, through weekly Ai2 Academy lectures, a wide variety of world-class AI experts as guest speakers, and our commitment to your personal on-going education, Ai2 is a place where you will have opportunities to continue learning alongside your coworkers.
- We value diversity - We seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age. We particularly encourage applications from women, non-binary individuals, people of color, members of the LGBTQA+ community, and people with disabilities of any kind.
- We value inclusion - We understand the value that people's individual experiences and perspectives can bring to an organization, and we are building a culture in which all voices are heard, respected and considered.
- We emphasize a healthy work/life balance – we believe our team members are happiest and most productive when their work/life balance is optimized. While we value powerful research results which drive our mission forward, we also value dinner with family, weekend time, and vacation time. We offer generous paid vacation and sick leave as well as family leave.
- We are collaborative and transparent – we consider ourselves a team, all moving with a common purpose. We are quick to cheer our successes, and even quicker to share and jointly problem solve our failures.
- We are in Seattle – and our office is on the water! We have mountains, we have lakes, we have four seasons, we bike to work, we have a vibrant theater scene, and we have so much else. We even have kayaks for you to paddle right outside our front door. We welcome interest from applicants from outside of the United States.
- We are friendly– chances are you will like every one of the 200+ (and growing) people who work here. We do.
Ai2 is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. You may view the related Know Your Rights compliance poster and the Pay Transparency Nondiscrimination Provision by clicking on their corresponding links.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
We are committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at recruiting@allenai.org.
Benefits:
- Team members and their families are covered by medical, dental, vision, and an employee assistance program.
- Team members are able to enroll in our health savings account plan, our healthcare reimbursement arrangement plan, and our health care and dependent care flexible spending account plans.
- Team members are able to enroll in our company’s 401k plan.
- Team members will receive $125 per month to assist with commuting or internet expenses and will also receive $200 per month for fitness and wellbeing expenses.
- Team members will also accrue sick days per year in line with Seattle sick time requirements and twelve paid holidays throughout the calendar year.
Note: This job description in no way states or implies that these are the only duties to be performed by the team members(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the team member(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.